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Setting up Player/Teams

A demo video of setting up your league can be found by clicking this link.

  1. OverView
  2. Individual Player Leagues
  3. 2-Person Team Leagues
  4. Change Player/Team Count Mid-Season
  5. Trouble Shooting Your Setup

Overview

Golf League Tracker is designed for golf leagues with a set number of players. The player count is set in the league setting called "Number of Players". Each of those players must be assigned a player or team number (depending if you're an individual player league, or a 2-person team league). Points which a player wins gets assigned to that player/team number. If you have a sub, those points the sub wins gets applied to that player/team number, and this is how the standings are determined.

If you have a variable number of players who play each week, you still need to tell the system how many players you need to keep track of in the standings, because points are assigned to player numbers, and the schedule is set using player numbers.

The Number of Players Setting is Important!

The number of players value which is set drives many things in Golf League Tracker:


Individual Player Leagues

1. Set the Player Count

You first need to tell Golf League Tracker how many regular players are scheduled to play each week in your league. This is done in the league settings, and by setting the "Number of Players" setting. Do not include subs in this count. If you have a variable number of players who play, you still need to set this, and it would have to be set to the maximum number of players you want to track.

2. Add Your Players

Once your player count is set, you will enter the player names into the system. Go into the Administration section, and click on Step 2-Maintain the Player List. Add your players as necessary. If you're setting up your league for another season after returning, you may need to remove players from this list, and add other players. If you're removing old players, you will need to change the status of the old player "Substitute", or "Inactive". You cannot delete players if they have a score history in the system, so moving them to Inactive list. Some things to remember:

3. Set the Tee Times

If you increased the number of players in your league, you will need to set the tee times for the additional groups in your league.

4. Assigning Player Numbers

Each player in your league must be assigned a player number in Step 6-Assign Player Numbers of the leauge setup. If you have changed the status of any of your regular players (to a sub or an inactive player), then you will need to reassign those player numbers to another Active player, otherwise you will not be able to continue to create your schedule.

5. Create Your Schedule

Click on "Create/Edit Schedule" to create and edit your schedule! You CAN set your schedule manually (but why would you want to?), or you can auto scheduler to create your schedule if you do not have split tee times. Things to note:


2-Person Team Leagues

1. Set the Player Count

The number of 2-person teams is determined by how many players you set your league up for. Golf League Tracker requires an even number of teams, and will not let you enter a player count which does not create an even number of teams. If you have an odd number, then increase your player count to the next number which makes it an even team count, and you will add "ghost players" and assign them to a "ghost team".

2. Add Your Players

Once your player count is set, you will enter the player names into the system. Go into the Administration section, and click on Step 2-Maintain the Player List. Add your players as necessary. If you're setting up your league for another season after returning, you may need to remove players from this list, and add other players. If you're removing old players, you will need to change the status of the old player "Substitute", or "Inactive". You cannot delete players if they have a score history in the system, so moving them to Inactive list. Some things to remember:

3. Set the Tee Times

If you increased the number of players in your league, you will need to set the tee times for the additional groups in your league.

4. Assigning Player to Teams

Each team must be assigned two players in "Step 6-Assign Players to Teams" of the leauge setup. If you have changed the status of any of your regular players (to a sub or an inactive player), then you will need to reassign players to the teams they were on to active players, otherwise you will not be able to continue to create your schedule.

5. Create Your Schedule

Click on "Create/Edit Schedule" to create and edit your schedule! You CAN set your schedule manually (but why would you want to?), or you can auto scheduler to create your schedule if you do not have split tee times. Things to note:


Changing the Player Count Mid-Season

  1. Be sure NOT to enter scores for the round where the new players are starting, because you cannot add them for that round once scores are entered.

Adding Players or Teams Mid-Season

Adding players or teams will change your schedule, because the schedule needs to be updated either manually or with the auto generator to incorporate those new players or teams into the schedule. If you play a type of match play, you may end up with repeat matches moving forward, because the auto generator cannot take into account previous matches when creating future match-ups.

  1. Change the "Number of Players" setting in your league settings to the new value. You must have an even number of players or teams. If you end up with an odd number, you must go up to the next even number and add a ghost player/team.
  2. Add your new players to your player list
  3. Set up the new Tee Times for the addition group
  4. Assign your player or team a player/team number in Step 6 of the League Setup "Assign Player/Team Number". You must choose the next round in which you do not have scores entered. You cannot change a player/team assignment for a round which already has scores entered.
  5. Modify your schedule, either by manually editing each round to add the new players/teams, or by running Auto Generate Schedule for your future rounds.

Removing Players or Teams Mid-Season

You cannot remove players or teams mid-season (meaning, once scores are entered). If a player or team drop out, you should treat those players as just being "absent" as you would any other time. The player essentially turns into a "ghost player".

If you have two teams or players drop out:

  1. Edit the schedule of each future round
  2. Match up the two players or teams who dropped out so they are playing against (or with) each other each week
  3. This leaves two other players or teams, who you then will match up against each other
  4. You can then move the two players/teams who dropped out to the last place in the tee time grouping.

Troubleshooting Player/Team Setup

Problem: No Checkmark next to Maintain the Player List

Reason: There aren't enough "regular players" entered.

Problem: No Checkmark next to "Set Tee times"

Reason: If you've increased the number of players in your league, then one or more tee times need to be set for the additional groups.

Problem: No Checkmark next to "Assign Team/Player Number"

Reason: You don't have all of your players and/or teams assigned with Regular Players