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Pulling GHIN Indexes into Golf League Tracker

While Golf League Tracker has built-in handicap calculations, some leagues may prefer to pull in a player's GHIN Index and use that for their matches rather than using the built-in handicaps. You can configure your league to do either, and in fact, can configure it to do both at the same time.

Go to your League Settings, and change setting #7, "Automatic Handicap Calculation", and choose one of the options which include GHIN. As of the date of this article, your options are:

  • GLT (Manual): Players will be updated when you click the "Calculate Player Handicaps" button in the Update Handicaps function in your Weekly Administration.
  • GLT (Automatic): Handicaps are automatically calculated anytime a score is entered, changed, or deleted, per your league handicap settings.
  • GHIN (Manual), GLT (Manual): If a player has a GHIN number entered, players will be updated when you click the "Update GHIN Handicaps" button in the Update Handicaps function. Players without GHIN numbers will be updated when you click the "Calculate Player Handicaps" button in the Update Handicaps function.
  • GHIN (Automatic), GLT (Manual): If a player has a GHIN number entered, they are updated nightly automatically. Conversely, you can click the "Update GHIN Handicaps" button in the Update Handicaps function to force an update. Players without GHIN numbers will be updated when you click the "Calculate Player Handicaps" button in the Update Handicaps function.
  • GHIN (Automatic), GLT (Automatic): If a player has a GHIN number entered, they are updated nightly automatically. Conversely, you can click the "Update GHIN Handicaps" button in the Update Handicaps function to force an update. Player without GHIN numbers are automatically calculated anytime a score is entered, changed, or deleted, per your league handicap settings.

Once you choose an option which includes GHIN, you can navigate back to Administration / League Setup / Player List, and edit each player that you want set up. You'll notice a new GHIN entry where you can type the player's GHIN #.

The player's last name and GHIN # must match EXACTLY to how it's entered into GHIN. If a player has an apostrophe in their last name, I will often see the GHIN system drop that apostrophe. However it is entered into GHIN, you must enter the player's name into Golf League Tracker. Golf League Tracker uses the player's last name and GHIN to retrieve the proper index.

9 Holes vs 18 Holes

If your league is a 9 hole league, Golf League Tracker calculates 9 hole handicaps. Because of this, when a player's GHIN Index is pulled down, it will automatically be divided by 2.

Handicap System

Since the GHIN uses the World Handicap System, you must also configure Golf League Tracker to use the World Handicap System, otherwise the player's course handicap will not be calculated properly. 

Change setting #112, "Handicap Calculation Type" to "World Handicap System (custom)" or "World Handicap System (official)". 

Updating Handicaps - I recommend a manual approach

If you chose one of the "GHIN (Automatic)" settings, player indexes will be updated nightly at 2am eastern.  If you set it to one of the manual settings, you can dictate when indexes are updated by navigating to your Weekly Admin section, and clicking Update Handicaps.

Note that the GHIN itself updates handicaps on a nightly basis as well. Because of that, I suggest using the GLT Manual process. Think of a scenario where you play your matches on Mondays. You decide to print scorecards a couple of days in advance on Saturday, and then you enter scores on the following Tuesday.

With automatic updates, a player's handicap could change between the time you print scorecards, on the day the matches are played, and on the Tuesday you enter the scores. This will only lead to confusion.

What I recommend is that you tell your players you have a cut-off date for handicaps. In this example, I would tell them that whatever handicaps they have as of Saturday are used in Tuesday matches. On Saturday before you print the scorecards, you would run the "Update Handicaps" function (it's only one click and just takes a couple of seconds). You would then print the cards, and when you go to enter scores on Tuesday, the handicaps are still the same.

Posting Scores to GHIN

Golf League Tracker does not support the posting of scores for players to the GHIN.